Wednesday, 19 October 2016

Unwritten Rules of Event Sponsorship Success


bookmystall, event guide, event management, event organization, Event Planning, event sponsorship, event tips, Rules for event sponsorship success,


Securing sponsors for an event can be complicated — especially with shrinking marketing budgets and heightened competition.

Rule #1: Sponsorship is a numbers game


One of the biggest mistakes you can make is being focused on that one “perfect” sponsor for your event.

If you run a large, established, and well-respected event, you might be able to start getting a little choosier about working only with your dream sponsors. But if you’re just starting out and looking for sponsors to make your event viable, then you shouldn’t be too picky.

Create a long list of potential sponsors, and move through them one by one
Wherever possible, be direct. Yes, you are looking for ‘partners’ to help make your event a success, but you are also looking for financial support. Try to make that clear as early as possible. Confusing brands and setting out expectations that no sponsorship fee will be involved isn’t a good strategy, particularly if you’re on a deadline and don’t have months to develop a relationship.

Remember this: “no” is the second best answer after “yes.” What you want to avoid is a long, drawn-out process where a potential sponsor never commits. This ultimately wastes your time, because the longer it goes on for, the less likely it is to close. This is especially true if you’re talking relatively small money. Of course, if you’re asking for six or seven figures then negotiations are likely to take longer. But if your ask is relatively small, they’ll likely know if they can (and will) sponsor or not pretty quickly.

So push for a “no” if you can’t get a “yes,” don’t take it personally, and move on until you get the answer you’re looking for. Sponsorship is a numbers game.

Rule #2: Understand value before talking price

Another common mistake with pitching sponsorships is that organizers treat them, and present them, as commodities.

Sponsorships shouldn’t be sold like fast food, asking potential sponsors to pick off a pre-set menu. Instead, you should think about each sponsorship as a custom, specially tailored chance for a brand to enjoy high-engagement, long-form interaction with pre-qualified prospects.

As such, don’t send a pre-written sponsorship rate card to potential sponsors; this will earn you a lot more “nos” than necessary.

Instead, once a potential sponsor has shown interest in your event, insist on having a call with them to understand their objectives.

Establish what it is they want from the event, what kind of deal size they would get from winning customers there, and try to gain insight into their budget and decision-making process. Once you’re armed with this information, you can write a completely bespoke proposal for them.

This type of proposal makes you look more professional — and gives them something they’re much more likely to say “yes” to.

Rule #3: Find out if your potential sponsors are driven by ego or ROI


During that initial conversion, try to establish if their interest in sponsoring is being driven by ego or ROI.
Some companies will sponsor an event — oftentimes a sporting or cultural event — just because they want their name associated with it. This type of sponsorship is a way of showing the world that their company is doing well. It’s primarily driven by ego, with less of a focus on ROI.

When negotiating a sponsorship driven by ego, you should focus on imagery: how their brand will look at and around the event; how often it will be seen and heard, and how being associated with your event will elevate them in the eyes of their peers (and potential customers).

To help close these deals faster, play on scarcity, and the fact their closest competitors are also interested.

But more and more, sponsorship decisions are driven by ROI — and determined by the budget holder’s ability to prove the economic value of that sponsorship to their boss. When negotiating a more ROI-driven sponsorship, you’ll want to focus more on metrics, how you’ll help them measure their return, and what you’ll do to help them achieve their goals.

To help close these deals faster, explain that the value of their sponsorship compounds over time — so the earlier they commit, the better the ROI they’ll enjoy.

Rule #4: Understand the message


It’s important to remember that sponsors want to convey a message. Find out what it is, and how you can help them tell it without being disruptive to the attendee experience.

If a sponsor can’t quickly explain what message they want to convey, this should set off alarm bells. If they have nothing to say, it’s unlikely they’re going to pay you for the privilege of not saying it!
Sponsorships are often easier to clinch with companies that have recently rebranded, launched a new product, got new senior leadership, or have some other significant shift in brand/strategy they want to show to the world.

Once you understand what it is they want to tell the world, shape your sponsorship proposal around that core message, and how it will be articulated to your audience.

Rule #5: Don’t forget about those “no’s” you accumulated


Too often, organizers take a short-term view of their events.

But if you’re in it for the long-haul, and plan on running your event again in the future, then it’s worth keeping all of your potential sponsors engaged — even if they said “no” to you this time.
In fact, you shouldn’t just forget about them until you’re planning your next event. You should actively encourage them to attend your upcoming event, and wow them with what a great job you’ve done.

There’s no better proof that you can deliver on your promises (and that they’re missing out) than by having them there to witness it.

Of course, you don’t want them to think they can attend all of your events for free and reap the benefits; But as a one-time offer, it could be the key to sealing a deal for your next event.

Wednesday, 12 October 2016

How to Use Facebook Live at Your Event


bookmystall, event guide, event management, event organization, Event Planning, event tips, Facebook Usage


What is Facebook Live?

Facebook Live lets you broadcast video in real-time to your followers, as well as directly to an event page or group—all from your mobile phone (or tablet). As you broadcast, people tune in and engage with you through comments and likes.

For you and your events, Facebook Live is an opportunity to grow.

The Benefits of “Going Live”

A common myth about live video is that it’s expensive but  “live video is a worthy investment for many types and sizes of events.”


1. Live Video is Extremely Engaging:

According to Facebook Live, users spend more than 3x more time and comment 10x more when the video is live.

2. Live Video Grows Attendance:

30% of people who watch a livestream of an event will attend the same event the following year.

3. Live Video is Cost Effective:

It’s a common misconception that live video is costly, but thanks to tools like Facebook Live, anyone can leverage the technology and see a positive return on investment.

Facebook Live is easily accessible from your iOS or Android device via the Facebook app. The way it works is simple: just head to your Facebook page, event, or group and instead of typing in text, look for the “Live Video” button. From there, you’ll be prompted to enter a description.

But before you “Go Live!” consider the limitations of your mobile device.
As with all video content, production value is crucial to success. If people can’t see and hear what’s happening, they’re likely to tune out. So refrain from using a mobile device to capture the action on stage. Instead, mobile devices are better suited for giving your audience a sneak peek of your event setup or the behind-the-scenes action backstage


Here are some tips Facebook gives for getting the most out of Facebook Live:

1. Make an Announcement:

Build anticipation by letting your audience know when you’ll be broadcasting. Facebook finds that a 24-hour advanced notices gets the best results.

2. Check Your Signal:

If you have a weak cellular or wifi signal, your live video will be unavailable. So don’t go live until you have a strong signal.


3. Don’t Skip the Description:

Facebook Live asks you to create a description before hitting the “Go Live” button. Be sure to write a description that grabs your audience’s attention and lets them know what to expect.

4. Engage With Commenters:

After your live video is wrapped, don’t forget to go back through and respond to commenters.

5. Longer is Better:

If your broadcast is too short, you won’t give people enough time to tune in. Facebook recommends being live for at least 10 minutes.